Executive Assistant Role: Join KIVARI's Fashion Empire (2026)

Join the Heart of Fashion with KIVARI: A Unique Opportunity Awaits!

KIVARI, a vibrant fashion brand based in Sydney, has been making waves in the industry since its inception in 2014. This dynamic company stands out for its commitment to blending style, strength, and confidence into every piece they create. With a focus on sustainability, KIVARI designs are thoughtfully crafted by a skilled team in Australia, using materials sourced from around the globe. The inspiration behind their timeless collections is deeply rooted in a love for travel and a profound connection to the ocean.

At KIVARI, we prioritize community above all. Our dedication to quality is unwavering, and we pride ourselves on cultivating an environment that encourages creativity and innovation. As our brand expands internationally, we offer you a chance to grow alongside us.

We are currently in search of an exceptional Executive Assistant to the Founder and CEO. This pivotal role is crucial to the operations of KIVARI, placing you at the center of our dynamic team. As the Executive Assistant, your primary responsibility will be to provide outstanding support to our Founder and CEO, ensuring that all aspects of their work are organized and efficient. You're not just assisting; you become an integral partner, enabling our leaders to concentrate on what truly matters in driving the brand forward.

While the bulk of this position involves executive support, there is also a minor component of personal assistance to the Founder as necessary. Your tasks will include managing intricate calendars, handling emails, coordinating both domestic and international travel for our leadership and team, preparing meeting agendas, taking minutes, organizing company travel logistics, supporting office administration, and utilizing various tools—particularly AI—to enhance overall productivity.

In this role, no two days will be alike, which means you need to be exceptionally organized, proactive, and able to maintain composure under pressure. Your discretion, warmth, and emotional intelligence will make you the ideal point of contact for the Founder, CEO, and the entire HQ team.

Key Responsibilities:
- Deliver executive support to the Founder and CEO, which includes managing diaries and emails, scheduling appointments, and prioritizing tasks effectively.
- Prepare detailed meeting agendas, briefing notes, and follow-up communications, and take minutes when required.
- Compile department reports and create presentations to aid leadership and team meetings.
- Manage bookings for both domestic and international travel for our executives and the broader team.
- Oversee office administration, manage supplies, and ensure day-to-day operations run smoothly at HQ.
- Act as a key communication hub for the HQ team and stakeholders.
- Assist with onboarding and offboarding processes, facilitate team communications, and support cultural initiatives.
- Employ AI and other productivity tools to streamline workflows and optimize the use of executive time.
- Occasionally provide personal assistance to the Founder as required (this will be minimal).
- Handle sensitive information with utmost discretion and professionalism.

Key Skills Required:
- Demonstrated experience in supporting senior executives within a fast-paced and dynamic environment.
- Exceptional skills in diary, email, and calendar management (experience with Outlook is essential).
- Strong organizational capabilities, adept at multitasking and solving problems.
- High degree of integrity, discretion, and emotional intelligence.
- Ability to prioritize competing demands confidently.
- Proactive and resourceful, with an ability to anticipate needs before being asked.
- Comfortable navigating new tools and technologies, including AI-driven productivity applications.
- Willingness to travel both domestically and internationally as required.

If you’re interested in being part of a forward-thinking fashion brand, apply exclusively through Seek (https://www.seek.com.au/job/90032815?), and please refrain from using the 'apply now' form below.

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